Executive Assistant (NOC12100)

Executive Assistant (NOC12100)

Richmond Hill, ON 

Full Time

Administrative-Clerical: Secretary-Executive Assistant

$36.95 per hour

Employer: Results Advertising Inc.
Employment Location: 110 West Beaver Creek Rd, Unit 2&3, Richmond Hill, ON L4B 1J9
Terms of Employment: Permanent, full-time, 35 hours/ week
Start Date: As soon as possible

Job Description
Results Advertising is a full-service agency specializing in strategic planning, digital marketing, media buying, creative design, video production, web development, and event management. We support a diverse portfolio of clients across multiple industries and deliver integrated, multi-channel campaigns.
We are seeking a highly organized and detail-oriented Executive Assistant to support senior leadership in coordinating cross-functional operations within a fast-paced advertising environment. This role combines executive-level administrative support with exposure to financial tracking and campaign coordination.

Key Responsibilities:

• Streamline communication and workflows between the executive office and the creative/production teams to ensure organizational goals align with operational output.
• Provide direct administrative support to the senior management, prepare and format executive-level documents, including reports, presentations, briefing materials, and internal communications.
• Conduct market research, compile data, and prepare summaries to support the President, Vice President and senior management in decision-making, including information related to market trends, campaign performance, and operational planning.
• Coordinate executive-level board meetings, prepare agendas, record technical minutes, and assist in the strategic planning of agency events.
• Assist in monitoring and tracking budgets, invoices, and expenditures related to media buying and client campaigns, and prepare financial tracking summaries as required.
• Support the coordination of multiple concurrent projects by tracking timelines, deliverables, and administrative milestones across digital, video production, and web development activities.
• Assist in city permitting processes, event management and on-site execution, including setup, logistics coordination, and vendor management.
• Act as the primary point of contact between the executive office and external organizations, including key clients, and manage long-term client relationships and media vendor contracts.
• Oversee the administrative lifecycle of integrated campaigns, ensuring that web design, video production, and social media milestones align with client financial constraints.

• Bachelor’s degree or equivalent experience.  
• Minimum 3 years of experience in an executive assistant, account coordination or senior administrative role in advertising, marketing, public relations, consulting or similar industry.
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency in Microsoft Office (especially Excel), Adobe Creative Suite, Google Workspace, QuickBooks, and project management tools.
• Understanding of budgeting, invoicing, or financial tracking in a business setting.
• Excellent written and verbal communication skills in English.
• Ability to work independently with minimal supervision while maintaining attention to detail.

Please submit your resume and cover letter to jessihuang@resultstoronto.com to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.